DP,
Backing up the system is like brushing your teeth. Your dentist can tell if you aren’t doing it every day. Or when changes can’t lost forever if not daily.

But this insight is about adding the data that tells the story of your enterprise from inception through present in an isolated file folder that is located elsewhere (Dropbox, SugarSync, or even on your server (if you can grant access only to a single folder,) and transferring legal and financial data needed by others such as those listed in the article above.

It means scanning to PDF, screen scraping, copying, and sometimes creating Excel, Word, and other files to memorialize these. (Take for example, your State and city business licenses, sometime just a few bytes on someone else’s server… And if you are doing this for yourself, not for a company, think of birth, marriage and other legal certificates including driver’s licenses, copies of wills and trusts, list of assets, financial statements including balance sheets. In those cases, you can grant access to only a few files inside the “private” folder to those in need (trust attorneys, banks, private lenders and more.) OK?
-Dave